ESSENTIAL FUNCTIONS:
Contract Lifecycle Management Duties
- Learn all aspects of CPCLM, inclusive of all administration page management and report creation and maintenance, as well as how it integrates with Holland CRM system.
- Meet with CPCLM support team and developers on a regular basis to maintain optimal usage of CPCLMS.
- Learn all aspects of the CRM system and how it integrates with other internal systems
- Accept all contract requests from internal stakeholders including requests input into the CRM System, and when needed, collect missing information.
- Ensure all contract requests are timely entered into the CPCLM system, including uploading of relevant prior documentation if it is not already in the system.
- Update internal stakeholders of the status of contracts in the review process and other related issues by utilizing the Discussion Board in the CPCLMS.
- Build and maintain all company reports through CPCLMS.
- Manage/run meetings related to the usage of CPCLMS.
- Identify gaps and coordinate with multiple departments to ensure the contract review process is completed timely and accurately and within required established guidelines.
- Facilitation of redline and versioning control of legal contracts in CPCLMS.
Other Duties
- Monitoring deadlines for bid packages/contracts in for General Manager - Legal Operations and Contracts Manager calendar
- Manage all signatures in compliance with the Holland Signature Authority.
- Attend internal process meetings, as required.
- Assist in management of internal certificates of insurance.
- Assist Contract Manager in management of Holland template library.
- Other duties, as assigned.
PHYSICAL REQUIREMENTS:
- Standing, walking, bending, and sitting for extended periods are required to perform basic office functions.
- Ability to lift up to 15 pounds is regularly required for filing and other record keeping duties.
- Vision must be sufficient for inputting data into a computer.
- Keyboarding skills that reduce the risk of carpal tunnel and other office related injuries.
ENVIRONMENTAL CONDITIONS:
- Indoor office/home environment
- This position is mainly a work from home but will need to come to the office for meetings and as required for last minute requests.
QUALIFICATIONS:
- Associate Degree or similar experience required.
- 1 year experience in a contract support role required, or business role closely associated with contract management responsibilities.
- Experience working in construction or railroad environment, strongly desired.
- CRM or similar system experience preferred.
- Well-developed and professional interpersonal skills
- Willingness to learn Railroad industry operations requirements.
- Ability to work in a fast-paced environment with last minute requests.
- Attention to detail and multi-tasking skills.
- Positive attitude and strong work ethic; ability to work in a team-oriented environment.
- Ability to successfully complete all necessary pre-employment testing required by Holland, L.P.
- Ability to maintain a Valid Driver’s License and abide by our Corporate Fleet Policy.
Disclaimer
This job description is not intended to be an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Management reserves the right to revise this job description at any time to add or remove tasks as circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).