Research and Grants Coordinator - USA, Remote

SimX
OUR COMPANY
SimX is a fast-growing startup bringing virtual and augmented reality to medical simulation training. Our product is the first comprehensive professional-grade VR medical simulation system, and it is used by our customers to train physicians, nurses, paramedics and other allied health professionals. Since our product has become generally available, demand has exploded and we're in need of new team members to move our product forward.

Our company has an ambitious and high-impact purpose: to transform the way healthcare professionals are trained in order to take a dent out of the more than 400,000 people who die every year from preventable medical errors. We're a dynamic team that includes a wide set of medical professionals, artists, designers, scientists, engineers, and many others, all of whom have dedicated their time to achieving our mission. We are looking for new team members who are excited about our mission and have the drive to thrive in the startup environment. 

THE JOB
We are seeking a highly motivated and detail-oriented Research and Grants Coordinator to join our team at SimX. As a Research and Grants Coordinator, you will play a key role in the pre- and post-award grants management process for sponsored research and development projects. This includes proposal and budget development, developing and running sponsored research program processes, collecting, analyzing and producing information related to sponsored research at the company, producing and contributing post-award planning, reporting, and compliance activities, and contributing to strategic planning and outreach initiatives for R&D. Your work will directly impact policies and programs, driving innovation and improvement within our organization.

RESPONSIBILITIES
  •  Conduct pre-award sponsored research proposal development activities, such as analyzing requests for proposals, identifying potentially relevant opportunities, developing proposal templates and materials, and developing budget and finance-related materials.
  • Engage with diverse stakeholders both within and outside of the company, including scientists, clinicians, engineers, medics, and Government personnel as you develop research ideas into full proposals
  • Collaborate with internal and external stakeholders to gather relevant materials, data, and information required for the development of sponsored grant and contract projects. Ensure accuracy and completeness of the collected materials.
  • Complete and manage various forms and documentation related to research and development processes, grant applications, and project tracking. Attention to detail and adherence to guidelines are essential.
  • Prepare well-structured and compelling grant proposals aimed at securing funding for SimX projects. Develop clear narratives that effectively communicate project objectives, methodologies, and potential impact.
  • Contribute to strategic program and entity planning, providing valuable insights and contributing to funding and financial sustainability initiatives.
  • Develop and contribute to the outreach strategy for program communications, development, partnerships, and funding efforts. Collaborate with the team to enhance the visibility and impact of SimX's work.
  • Assist in the coordination of post-award administrative tasks related to executing awarded sponsored research and development projects. This includes maintaining project records and reporting, organizing meetings, and ensuring seamless communication within the team and with external partners.

MINIMUM REQUIREMENTS
  • Bachelor's degree in a relevant field (e.g., social sciences, data analytics, or similar)
  • 2-3 years of experience submitting grant proposals within sponsored research or academic funding contexts.
  • Excellent written and verbal communication skills, including the ability to produce clear and concise content for diverse audiences.
  • Demonstrated ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines.
  • Strong organizational skills and attention to detail.
  • Experience in strategic planning and program management is a plus.
  • Ability to work collaboratively and effectively engage with various stakeholders. 
This is a full-time, remote position. Candidates must live within the United States and will primarily be expected to work during Pacific Standard Time business hours. In addition, candidates will also be expected to attend major simulation conferences and/or in-person closing meetings potentially as frequently as monthly. 

PREFERRED SKILLS
Note: these are not required to be a successful applicant, but we'd love it if you have one or two! Please also feel free to let us know if you have skills not listed here that you think would make you a great fit for our company.

  • Master’s degree in a relevant field (e.g., social sciences, data analytics, or similar)
  • Familiarity with government contracts (DOD, NIH, DOE)
  • Experience writing SBIR/STTR grants 

COMPENSATION & BENEFITS
  • Target salary range: $50,000 - $125,000 annually; commensurate with experience
  • Remote work environment
  • SimX covers 99% of employee premiums and 50% of dependent premiums for medical, dental, and vision
  • 401(k) with employer matching
  • Company laptop, home office credit, and internet reimbursement
  • Stock Options
  • Unlimited PTO

APPLICATION PROCESS
  • Application Screening
  • Initial Phone Screen with the Recruiter
  • Interview with the hiring manager
  • Final interview
  • Offer Package

SimX is an equal opportunity employer. Our goal is to have a workforce that represents the full diversity of the health professionals that we aim to train and the patients whose care we want to improve. Our employment decisions will be based solely on the merit and qualifications of applicants without discrimination, including discrimination with regard to race, color, religion, sex, sexual orientation, gender identity or national origin. SimX is committed to making reasonable accommodations to qualified individuals with disabilities.
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